Memorial Sloan-Kettering Cancer Center Administrative Assistant, Human Oncology and Pathogenesis Program (HOPP) in New York, New York
At Memorial Sloan Kettering (MSK), we’re not only changing the way we treat cancer, but also the way the world thinks about it. By working together and pushing forward with innovation and discovery, we’re driving excellence and improving outcomes. For the 28th year, MSK has been named a top hospital for cancer by U.S. News & World Report. We are proud to be on Becker’s Healthcare list as one of the 150 Great Places to Work in Healthcare in 2018, as well as one of Glassdoor’s Employees’ Choice Best Place to Work for 2018. We’re treating cancer, one patient at a time.Join us and make a difference every day.
TheHuman Oncology and Pathogenesis Program (HOPP)was founded by Dr. Charles Sawyers in 2006 to address the challenges presented by cancer research in the era of targeted therapies. By bringing together researchers in many disciplines, HOPP’s goal is to advance scientific knowledge while bridging discoveries made in the laboratory with those made in the clinic. The department has grown to a faculty of nearly 20 physician-scientists, each with independent laboratories and research aims, and approximately 300 research and administrative staff.The HOPP administrative team is seeking a resourceful, customer-service-oriented, administrative professional to provide support to a designated group of HOPP faculty members and their respective laboratories. A successful candidate must demonstrate sound judgment, independent decision making ability, thoroughness, attention to detail, and initiative. The candidate will possess effective time management, organization, and prioritization skills and be able to leverage a broad range of written and verbal communication skills to meet the diverse administrative and operational needs of the designated faculty members. The employee in this role will be expected to facilitate and maintain effective communication between HOPP Administration, their assigned Principal Investigators (PIs) and laboratory members, institutional contacts, and external parties such as vendors and collaborators.The HOPPAdministrative Assistantis expected to assist the assigned PIs with administrative functions of laboratory management as well as academic and research activities. Critical attributes and responsibilities of the position include: extensive calendar and travel management; screening and prioritizing requests for the PIs; meeting planning and coordination; clerical duties and processing administrative paperwork; and assisting with the preparation of various documents including letters, grant applications, biosketches, CVs, and presentations. The incumbent will also provide administrative support to the PI’s laboratory staff, including: arranging meetings and travel, processing reimbursements, onboarding new lab members, and other personnel related responsibilities. The incumbent may participate in larger departmental initiatives or special projects as well, depending on time and availability.
An excellent communicator who can leverage interpersonal skills to partner and work with the full range of clients and stakeholders and function effectively in diverse settings (e.g., over the phone, in-person, in meetings or in giving presentations)
Flexible in your approach and demeanor to align with the shifting demands of evolving circumstances.
Adept at creating partnerships and working collaboratively with others to meet shared objectives and goals.
Capable of building strong customer relationships and delivering customer-centric solutions.
A good decision-maker, with proven success at making timely decisions that keep the organization moving forward.
Action-oriented and eager to embrace new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
Committed, hard-working, and a selfless team-player
Assist the assigned PIs with administrative functions of laboratory management as well as academic and research activities
Extensive calendar and travel management; screening and prioritizing requests for the PIs
Assist with the development, planning and execution of various projects in support of departmental operations and laboratory initiatives
Clerical duties and processing administrative paperwork; preparation of various documents including letters, grant applications, biosketches, CVs, and presentations
Provide cross coverage for administrative team members in their absence
The incumbent will also provide administrative support to the PIs’ laboratory staff, including: arranging meetings and travel, processing reimbursements, onboarding new lab members, and other personnel related responsibilities.
The incumbent may participate in larger departmental initiatives or special projects as well, depending on time and availability.
High School plus at least 2 years’ of relevant experience or a Bachelor’s degree (in a related field preferred) with no experience. Experience as an assistant or secretary in a healthcare, research, or laboratory setting preferred
Able to work independently as well as within a team
Able to prioritize responsibilities and manage time effectively
Quick learner, adaptable, and demonstrated ability to make sound decisions
Proficiency in Microsoft Office (Outlook, Excel, Word) required. Microsoft Access a plus.
Hours are Monday- Friday, 9:00am-5:00pm
MSK is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, veteran status or any other factor which cannot lawfully be used as a basis for an employment decision.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
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